Privacy Policy for VinylRecordShow.com

Effective Date: August 8, 2026

Last Updated: August 8, 2026

At VinylRecordShow.com ("we," "us," or "our"), we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, sign up for communications, or make a purchase from us.

This website is intended exclusively for users located within the United States.

1. Information We Collect

We collect information that you provide directly to us as well as information collected automatically when you visit our site.

Personal Data You Provide

  • Order Information: Name, email address, phone number, shipping address, and billing address provided during checkout.

  • Payment Information: Payment card details (processed securely by our third-party payment processor, Stripe; we do not store full payment card numbers on our servers).

  • Marketing & Communications Data: Email address and communication preferences provided when you subscribe to our newsletter, enter a promotional event, or contact us directly.

Information Collected Automatically

When you browse VinylRecordShow.com, our hosting platform (Squarespace) and third-party tracking services automatically collect technical data using cookies, web beacons, and pixels, including:

  • IP address, browser type, device type, and operating system.

  • Pages viewed, links clicked, time spent on pages, and referring URLs.

  • Actions taken on the site (such as adding items to a cart or completing a purchase).

2. How We Use Your Information

We use the information we collect for the following business purposes:

  • Order Fulfillment & Production: Processing transactions, manufacturing apparel/merchandise, shipping orders, providing order updates, and offering customer support.

  • Email Marketing: Sending promotional updates, announcements, and newsletters (where you have opted in).

  • Targeted Advertising & Analytics: Measuring advertising campaign effectiveness and delivering relevant advertisements across third-party platforms like Facebook and Instagram.

  • Site Operation & Maintenance: Ensuring website security, optimizing site performance, and preventing fraudulent activity.

  • Compliance: Fulfilling legal obligations and enforcing our site terms.

3. Third-Party Service Providers

We do not sell, rent, or trade your personal information. We share data only with trusted service providers who assist in operating our e-commerce business and fulfilling your orders:

  • Squarespace: Website hosting and core e-commerce infrastructure.

  • Stripe: Secure payment processing. Payment details are governed by Stripe’s Privacy Policy.

  • Printful: Print-on-demand, manufacturing, and shipping fulfillment partner. Printful receives necessary order information (recipient name, shipping address, and item details) strictly to fulfill and deliver your purchases.

  • Mailchimp: Email newsletter and automated email marketing management. Mailchimp stores subscriber contact information and tracks email engagement to help us improve our communications.

  • Meta (Facebook & Instagram): Web analytics and advertising tracking via the Meta Pixel.

  • Shipping Carriers: Postal services and delivery services (e.g., USPS, FedEx, UPS) used to transport packages.

We may also disclose information if required to do so by law, court order, or governmental regulation.

4. Cookies, Meta Pixel, and Tracking Technologies

Our website utilizes cookies and tracking technologies to ensure functionality, analyze site usage, and deliver targeted advertising.

Meta Pixel

We use the Meta Pixel (provided by Meta Platforms, Inc.) on our website. The Meta Pixel allows us to track user actions after viewing or clicking on a Meta (Facebook/Instagram) advertisement, measure ad conversion effectiveness, and display tailored advertisements to visitors on Meta platforms (custom audiences and retargeting).

Data collected by Meta through the pixel is stored and processed by Meta according to the Meta Privacy Policy.

Managing Cookie Preferences & Ad Tracking

  • Browser Settings: You can configure your web browser to block or disable cookies. Note that blocking essential cookies may impact store features (like keeping items in your shopping cart).

  • Ad Opt-Out: You can opt out of Meta’s interest-based advertising through your Facebook Account Settings, or via consumer opt-out tools such as the Digital Advertising Alliance or the Network Advertising Initiative.

5. Email Marketing & Unsubscribing

If you subscribe to our email list, we will send you marketing messages managed through Mailchimp. Every promotional email we send includes an explicit "Unsubscribe" link in the footer. You may opt out of receiving promotional communications at any time by clicking that link or contacting us directly at hello@vinylrecordshow.com.

6. Data Security & Retention

We and our service providers employ industry-standard administrative, technical, and physical security measures (including SSL encryption) to safeguard your personal data.

We retain personal data only for as long as necessary to fulfill orders, maintain active email subscriptions, resolve disputes, and satisfy legal or accounting obligations.

7. Your Rights & Choices

Depending on your U.S. state of residence (e.g., California, Virginia, Colorado, Texas), you may have rights under state privacy laws regarding your personal data, including:

  • Access & Portability: Requesting access to the personal data we hold about you.

  • Correction & Deletion: Requesting updates to inaccurate data or deletion of your personal data.

  • Opt-Out: Requesting to opt out of targeted advertising or email communications.

To exercise any of these rights, please contact us at hello@vinylrecordshow.com.

8. Children's Privacy

Our website is intended strictly for general audiences and is not directed to children under 13. We do not knowingly collect personal data from children under 13.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect operational changes, legal updates, or platform updates. Any updates will be posted directly to this page with an updated "Effective Date."

10. Contact Us

If you have questions, comments, or concerns about this Privacy Policy or our data practices, please reach out to us at:

  • Email: hello@vinylrecordshow.com

  • Mailing Address:

    VinylRecordShow.com

    7121 W US Hwy 90 #140

    San Antonio, TX 78227